Bottom line
If your business already uses Google Workspace, use the Gemini that comes with it. There's nothing extra to buy. If you don't, ChatGPT Business is the simpler pick for a small team, at $20 per seat/month paid yearly. Putting health or patient info into AI? ChatGPT Business can't sign a BAA; Workspace can.
| ChatGPT Business | Gemini in Google Workspace | |
|---|---|---|
| Price | $25 per seat/month, or $20 paid yearly | Included with Workspace: Business Starter $7, Business Standard $14 per user/month yearly ($16.80 month to month) |
| Minimum | 2 seats | 1 user |
| Trains on your data? | Not by default | Not without permission |
| Works inside | The ChatGPT app | Gmail, Docs, Sheets, Meet and Drive (Business Standard and up) |
| BAA for health info | No | Yes, once your admin accepts it |
Top safety switches
- Use work accounts only, never personal ones, for company data.
- Have your admin check who's in the workspace and which AI features are on.
- Don't paste health or patient info unless a BAA is signed.
Key terms
- Seat
- One named person on a business plan. You pay per seat.
- BAA
- Business associate agreement: a contract a company needs before handling US health info.
- Google Workspace
- Google's business plan: Gmail with your company name, Drive, Docs and Meet.
- Training on your chats
- Some plans may use what you type to improve their AI. Most let you turn that off; business plans are off by default.
Official pricing pages: ChatGPT Business ↗ · Google Workspace ↗
Prices checked daily. US prices before tax. Always confirm on the official site before you buy.
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